Exim Contract Rates Module
- Karthik
Analytics
Introduction
The Contract Rates module provides business users with a streamlined interface to query the rate database, gain insights into price trends, filter rates based on various parameters, and ultimately raise booking requests against specific rates. By addressing the challenges of managing and booking shipments, this module helps users make informed decisions, streamline the booking process, and improve overall operational efficiency. This documentation outlines the module's functionality, key features, and value propositions.
Problem Statement
Shippers often face challenges in managing and procuring freight rates due to fragmented information, unclear pricing structures, and the complexity of booking shipments. This can lead to delays, increased costs, and operational inefficiencies. The Contract Rates module addresses these challenges by providing a unified platform to query and book freight rates with ease and confidence.
Key Features
1. Rate Query and Search
The Contract Rates module allows business users to query the rate database for freight rates. Users can search for specific rates based on various criteria, such as:
Origin and Destination: Search rates by specific cities, ports, or groupings of nearby locations.
Carrier: Find rates from specific carriers or shipping lines.
Service Type: Filter rates by transport mode (e.g., sea, air, or road).
Price Range: Search rates within a specific price range to find the best deal.
2. Price Trend Insights
The module provides insights into price trends, allowing users to identify patterns and make informed decisions. Users can view historical rate data to understand market fluctuations and choose the best time to book shipments.
3. Rate Details
Users can view detailed information about each rate, including:
Confirmed Rates: The rate as confirmed by the carrier.
Validity Period: The time frame during which the rate is valid.
Rate Components: Breakdown of the rate, including base rate, surcharges, and additional fees.
Booking Conditions: Any special terms or conditions associated with the rate.
4. Flexible Filtering and Grouping
The module allows users to filter rates based on various parameters, such as:
Origin and Destination: Filter rates by specific cities or ports, or by groupings of nearby locations.
Carrier and Service Type: Find rates from specific carriers or transport modes.
Validity Period: Filter rates by their validity period to ensure accurate pricing.
5. Raise Booking Requests
Business users can raise booking requests against specific rates. This feature streamlines the booking process, allowing users to secure confirmed rates quickly and efficiently. Users can submit booking requests with key shipment details, such as:
Shipment Information: Origin and destination, cargo type, and volume.
Desired Schedule: Preferred dates for departure and arrival.
Special Requirements: Any additional requirements or instructions for the carrier.
6. Data Integration
The Contract Rates module is integrated with the Rates Database, the single repository of confirmed rates administered to the organisation. This ensures that users always have access to the latest and most accurate rate information.
How It Works
Access the Contract Rates Module: Business users log into the platform and navigate to the Contract Rates module.
Query and Search Rates: Users can query the rate database, search for specific rates, filter based on various parameters, and view detailed information about each rate.
Analyze Price Trends: Users can view price trends to gain insights into market fluctuations and choose the best time to book shipments.
Raise Booking Requests: Once users find a suitable rate, they can raise a booking request against that rate. The system guides users through the booking process, ensuring that all necessary information is captured.
Integration with Rates Database: The module is integrated with the Rates Database, ensuring that users have access to the latest confirmed rates.
Key Value Propositions
Simplified Access to Rates: The Contract Rates module simplifies the process of accessing freight rates, providing a unified platform for business users to query and book rates.
Flexible Filtering and Grouping: The module allows users to filter rates by various parameters and group nearby locations, providing flexibility in finding suitable rates.
Informed Decision-Making: With insights into price trends and detailed rate information, users can make informed decisions about which rates to book and when.
Streamlined Booking Process: Users can raise booking requests against specific rates, streamlining the process of securing confirmed rates.
Data Integration: The module is integrated with the Rates Database, ensuring that users have access to the latest rate information and avoiding confusion from outdated data.